We have an excellent opportunity for an experienced Company Secretarial Administrator/Paralegal to join our team at HJE. The post holder supports the Company Secretary and General Counsel to provide a high performing company secretariat and legal service to the Hospital.
This position reports to the Company Secretary and General Counsel and will be engaged in a wide range of corporate administrative support activities. The ideal candidate will support the administration of the Trustee Board, including assisting with the preparation of agendas, board packs and minutes, and maintenance of corporate governance frameworks and registers. This will include attendance at occasional evening meetings. Part –time and flexible working can be considered.
The post-holder will also provide paralegal support as required to the Company Secretary and General Counsel including carrying out legal research, reviewing and drafting policies and other legal documentation to include general proof-reading and the production of precedent documentation.
This role requires individuals to exercise close attention to detail and excellent time management. A methodical and professional approach to work along with first-rate communication skills, both written and verbal are all imperative to this role with highest levels of standards, confidentiality and probity.
Located in leafy St John’s Wood on the Jubilee line, minutes from Central London, our independent private Hospital has just been rated the number one in the country for care in the latest Bupa survey. Uniquely, all profits fund our onsite Hospice, St John’s.
What are the main responsibilities of Company Secretarial Administrator/Paralegal role?
- To assist with the administration of the Trustee Board including but not limited to, preparing agendas, board packs, minute-taking, and record keeping, under the supervision of the Company Secretary and General Counsel. This includes attendance at meetings which are scheduled during normal working hours and in the evening
- To provide support and assistance as required to the Executive Assistant to the Chief Executive Officer with Board matters
- To assist with timely Companies House and Charity Commission filings
- To communicate effectively and establish good working relationships across the organisation
- Preparation of accurate minutes ensuring dissemination and communication to the appropriate individuals for action, following up of actions in advance of meetings
- Provide excellent quality administrative support for the corporate governance and legal compliance of the organisation
- To provide administrative support to the Company Secretary and General Counsel.
- To lead on general administration support including diary management, filing, scanning, mail, action planning and other ad hoc tasks as required
- Supporting the Company Secretary and General Counsel with horizon scanning for relevant legal and governance developments
- To carry out legal research, due diligence and proof reading as required
- Assisting the Company Secretary and General Counsel with the production, review and updating of key corporate governance policies, frameworks and registers
- Assisting the Company Secretary and General Counsel with the maintenance of the legal matter log and the processing and recording of invoices from external legal advisors.
- Collation and preparation of precedent documentation
- Assisting the Company Secretary and General Counsel with the creation, maintenance and oversight of a contract management database
- Deal with any email and telephone enquiries in a helpful manner to ensure queries are resolved or redirected efficiently
- To gather, collate and provide the information needed for Board reports and presentations
- To assist in evidence gathering and recording where required
- Attend Board and sub-committee meetings as required and keep accurate records.
- To undertake any other appropriate tasks under the direction of your line manager
Am I the right person for the Company Secretarial Administrator/Paralegal role?
- Strong academic background, with a business, finance or law degree
- Post-graduate qualification such as the LPC or chartered secretarial qualification is desirable
- Expert Microsoft Computer skills – PowerPoint/Word/Excel/Teams
- Strong minute taking proficiency
- Action plan or progress plan/ tracker recording proficiency
- Minimum of 12 months administration experience
- Excellent written and verbal communication and presentation skills
- Well-developed computer and keyboard skills
- Evidence of personal development and achievement of results
- Experience of working in corporate governance in a healthcare or charity setting or other complex regulated environment is desirable
- Experience of working in a legal team, preferably as a Paralegal is desirable
- Experience of working successfully with Board and Executive stakeholders is desirable
Why apply for this role?
At our organisation we are passionate about providing our employees with a supportive and engaging environment. As well as ongoing development and training, we offer our employees a wide range of benefits;
When you become part of the HJE Family, these are some of the benefits you will receive:
- Private healthcare scheme worth up to £20,000 per year
- 27 days annual leave
- Blue Light Card discounts
- Interest-free season ticket loans
- Cycle to work scheme
- Free eye check-up vouchers with contribution towards lenses
- Free newspaper and media subscriptions
- Local Business discounts
- Discount in our Hospice Charity shop
- Refer a Friend scheme
- Free Cinema Society Membership offering discounted tickets
- Personal development and training courses
- Annual events and recognition awards
- Career progression and increments
- For employees joining us from the NHS, we can provide continuation of your NHS pension
If you are ready for a new challenge and relish the chance to become part of a successful, forward thinking organisation then we would love to hear from you.