We are looking for an experienced Company Secretary to join our team at HJE. The post holder will act to support the Hospital in relation to advice on contractual, employment and other legal matters to ensure that it meets it legal obligations, and to minimise risk and financial exposure for the hospital.
Located in leafy St John’s Wood on the Jubilee line, minutes from Central London, our independent private Hospital has just been rated the number one in the country for care in the latest Bupa survey. Uniquely, all profits fund our onsite Hospice, St John’s.
Am I the right person for this Company Secretary role?
- Educated to degree level
- Robust knowledge of law and legal practice, acquired through degree in law or postgraduate diploma in law, legal practice course
- Current valid practising certificate
- Evidence of continuing professional development
- Five years PQE (post qualification experience)
- Knowledge of Company and Charity law
- Experience of working in the Charity / Healthcare sector
- Previous experience as a Company Secretary for a complex organisation
- Experience of selecting, instructing and managing external advisers.
- Experience of managing external adviser costs and budgets
- Skilled facilitator
- Ability to relate and communicate at the appropriate level with a variety of people ranging from members of the public to senior consultants
- Evidence of delivering measurable outcomes in appropriate timescales (self and through others)
- Advanced Computer skills (Microsoft Office including Word, Excel, outlook) and ability to deal with all administrative tasks
- Mediation Skills
- Ability to manage a complex workload under pressure to deliver tangible outcomes in appropriate timescales.
- Strong analytical skills and demonstrable experience of using information to change and influence policy and practice.
What are the Responsibilities of this Company Secretary role?
- Advise the Board of Directors in relation to compliance with their duties and relevant legislation, covering Charity, Contractual, Regulatory and other relevant law;
- Providing Trustees, Company members and auditors with notice of meetings;
- Ensure that Board of Director and Sub-committee meeting papers are prepared and distributed in a timely manner and that the Chair and Chief Executive Officer have oversight in formulation of agendas;
- Ensure that the hospital completes statutory declarations and filings in line with relevant deadlines;
- Oversee and co-ordinate the process for Trustee appointments and reappointments, in close collaboration with the Chair;
- Develop and coordinate the induction process for new Trustees;
- Draft high quality, accurate and technically complex Company Secretary / Corporate Governance Board papers;
- Prepare and maintain a register of Trustees annual declarations and ensure appropriate compliance is undertaken for new Trustees
- To ensure that publications such as annual reports and accounts, and their dissemination, comply with the organisation’s governing document and statutory requirements;
- Assist the CFO in compiling a register of contracts and ensuring that this is maintained on an on-going basis;
- To manage and minimise the costs involved in the litigation process including external advisers costs, expert reports, barristers costs, court fees and any other costs arising from the defending of claims;
- To carry out training sessions, coach and give presentations to the Hospital Management Board, Heads of Departments and other relevant employees.
- To have the ability to work independently and manage all administrative matters;
- Draft, review and negotiate a range of contracts including Supply and Purchasing Contracts, Nondisclosure Agreements, Service Level Agreements and Consultancy Agreements;
- Review new and existing contracts to identify risks, liabilities or gaps in information and take appropriate action to protect the hospital’s interests;
- Review relevant Policies and Standard Operating Procedures to ensure compliance with legal and non-clinical regulatory requirements;
- Promote good practice throughout the hospital by ensuring that contractual arrangements being entered into are understood by those concerned;
- Where necessary develop new, or enhance existing, standardised template agreements for use in the hospital;
- To keep under review all legislative, regulatory and governance developments that might affect decision making or the organisation’s operations;
- To carry out any other duties that may reasonably be required by the hospital;
Why apply for this role as Company Secretary?
At our organisation we are passionate about providing our employees with a supportive and engaging environment. As well as ongoing development and training, we offer our employees a wide range of benefits; from 27 days annual leave, generous private healthcare cover, contributory pension schemes – including continuation of the NHS pension.
Working with us, all eligible employees receive;
- Private healthcare cover of up to £20,000 per year
- Ongoing training and development programmes
- Discounts at local, national and online shops
- Interest-free season ticket loans
- Cycle to work loan scheme
- Employee "Service Excellence" recognition rewards
If you are ready for a new challenge and relish the chance to become part of a successful, forward thinking organisation then we would love to hear from you.